English for Business
Level 2
Past Papers 2004
London Chamber of Commerce and Industry Examinations Board (LCCIEB)
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Contents
English for Business
Level 2
Past Papers 2004
Series 1 & & & & & & & & & & & & & & & & & & & & & & & & & & & & & & & & & 3 - 8
Series 2 & & & & & & & & & & & & & & & & & & & & & & & & & & & & & & & & ..9 - 14
Series 3 & & & & & & & & & & & & & & & & & & & & & & & & & & & & & & & & ..15 - 19
Series 4 & & & & & & & & & & & & & & & & & & & & & & & & & & & & & & & & .20 - 26
Model Answers for some papers are available free of charge. Contact info@lccieb-
germany.com
LCCI CET
The material contained in this booklet may be reproduced and/or photocopied for
examination preparation purposes only.
2
SERIES 1 EXAMINATION 2004
ENGLISH FOR BUSINESS
LEVEL 2
(Code No: 2041)
MONDAY 8 MARCH
________
Instructions to Candidates
(a) The time allowed for this examination is 2 hours 30 minutes.
(b) Answer all 3 questions. Candidates should note that they are required to answer only one option in
Question 1.
(c) All answers must be clearly and correctly numbered but need not be in numerical order.
(d) Credit will be given for correct spelling, punctuation and grammar.
(e) Adequate and appropriate communication is required rather than a particular number of words.
(f) When you finish, check your work carefully.
(g) The use of standard English dictionaries and cordless non-programmable calculators is permitted.
Candidates whose first language is not English may use a bilingual dictionary.
________
3
QUESTION 1
Write on ONE of the following subjects:
Option (a)
Situation
At the weekly Management Committee meeting at Sohal Solutions, the senior partner, Mr Navjot Sohal
Singh, explains his annoyance that some members of staff are parking their cars in the wrong places. He
says, We need a notice displayed in appropriate places reminding them where not to park. I have tried
speaking to staff individually, sending memos, emails & and still & well, you know the problem! We shall
have to consider penalties & whatever you think might work.
He asks you to write the notice. Be firm but, of course, don t be rude.
You make the following notes:
Staff lucky plenty of parking. Why park in wrong place?
NOT visitors spaces
disabled spaces
blocking entrance or loading area
(all obvious really)
ANYWHERE ELSE?
Disabled must have permit (if disability is long-term)
get it from me display it clearly
or special permission for short-term problems
permission from ME (no-one else) register car number
SECURITY TOLD TO REPORT TO ME ANY STAFF ALL EXAMPLES OF INFRINGEMENT
(permission to park may be withdrawn!!)
Write the notice.
(40 marks)
Option (b)
You have applied for a job in the Human Resources Department of a very large company. The main
responsibility of the post is staff induction, ie making arrangements for new members of staff to learn about
the company and their own part in it, and helping them to feel welcome.
Yesterday you received a letter inviting you to an interview.
Here is an extract from the letter:
All candidates are asked to write an article, to be sent to us a week before their interview, briefly
explaining their ideas on how new colleagues can be integrated quickly into a firm. Please do not
make it too long - 4 or 5 paragraphs will be fine.
4
OPTION (b) CONTINUED
You make the following notes:
New employees feel lost know no-one
Where are the toilets? Where can I eat? etc
Need letter with clear instructions eg where to park, how to get there by bus etc
First day guided tour introduce people rest rooms security fire/emergency drills etc
Train existing staff how to welcome newcomers etc
Social life of firm
Appoint person in each department to look after new staff?
Note: When I write the article I may need to change some of these ideas and/or add new ones!
Write the article.
(40 marks)
Option (c)
Mrs Yates, the Managing Director of Hinemaru Enterprises, Rotorua, New Zealand, says to you In October
and November this year we shall have visitors from our overseas branches - about 40 people in total, staying
for 2 weeks each. There are several local hotels, but don t you think it would be better if they stayed with
colleagues as part of a family?
Mrs Yates asks you to write a memo to all members of staff, asking any of them who are interested to come
to a meeting in Room 203 on Friday next week.
Shall we say at 13.30? I ll get a buffet lunch organised - free. Ask them to discuss the idea with their
families. I ll send you some notes giving further details.
Later in the day, she sends you the following notes:
ask staff their preferences (re guests) male/female
number
ages
dates
pay staff 80 NZ dollars per day per guest plus entertaining expenses (we do not expect staff to
have to pay anything!)
guests must have own bedroom
entertainment? activities? ordinary , family ie nothing that they (the staff) would not usually do
shops - local amusements, etc NOTHING DIFFERENT FROM NORMAL!
provide breakfast + evening meal
Write the memo.
(40 marks)
5 OVER
QUESTION 2
Situation
Miss Sheila Roberts, the Membership Liaison Officer of Biblio-file Book Club, shows you the following letter:
33 North Park Avenue
Leeds West Yorkshire LS8 4ND
(Telephone 0113 266 6182)
24 February 2004
Biblio-file Book Club
17 - 21 Bolton Avenue
Windsor
Berkshire
SL4 4JD
Dear Sirs
Membership number 030045
I wish to cancel my membership of your book club with immediate effect.
Your books are excellent, but my December order, which had been intended as a
present for someone, was damaged by the deliverer throwing (my neighbour s
description) the parcel over her garden gate. I sent the details to your email address
biblio@create.co.uk stating that I did not think that the book was in an acceptable
condition and that I should not have to pay the postage for returning it to you.
You did not reply and at the beginning of January I learned that you had already
charged me for the book by direct debit from my bank account. I tried to telephone
you (01753 863368) but a recorded voice said, All our customer advisers are busy at
the moment. If you wish to leave a message, please speak after the short tones.
I left a message but I have had no response from you. Today I came home to find a
note in my letter box telling me that the latest delivery had been placed at the rear of
my house. It had been raining all morning and so both the packing and the book
were very wet!
I shall pay for this item but I think that the delivery system is unsatisfactory and that
your lack of response to my complaints is impolite.
Yours faithfully
Wendy Dawson
Wendy Dawson (Mrs)
6 OVER
You and Miss Roberts discuss the content of Mrs Dawson s letter.
You:
What do you suggest we should do?
Miss Roberts: Apologise!
You: Is that all?
Miss Roberts: Mrs Dawson has been a member for quite a while 6 years is it? Yes, June 1997 that
makes almost 7 years. It seems a pity &
You: We can offer her a free choice from our catalogue - but I think we ought to explain how the
problems happened.
Miss Roberts: I agree - if we can! She isn t the only person to complain about that firm of carriers, but
we re going to be using a different firm from May.
You: So hopefully, things will get better &
Miss Roberts: But we can t blame the carriers for the email and phone problems! They are - well - our own
inefficiency, lack of communication. I think we can only say something like &
You: ... We shall do our best to & what?
Miss Roberts: You decide how to express it. Will you write the letter to Mrs Dawson? I want to sign it. Try
to persuade her not to resign her membership, although it would be understandable. Be
very tactful - offer compensation for the two books that she wrote about.
Task
Write the letter.
(30 marks)
7 OVER
QUESTION 3
Situation
Pierre Suchet, the General Manager at your place of work, says, I know that you are preparing to talk to
students who are studying a management course at our local college. I have just read an article in a
magazine and wondered if it might be of use to you.
Here is the article:
How To Motivate Your Employees
Supervising people involves more than telling them what to do.
If you want the best from your employees treat them as individuals. Remember their
personal problems. Find time to ask how they or their families are, how they enjoyed their
holiday, whether the plumbing problem has been fixed.
Encourage learning. Help them to take on extra responsibility, but be available to offer
support when they are dealing with a problem that they have not met before.
Let them be sure that when you pass their suggestions and contributions up to higher
management, you will acknowledge that the idea is not yours. Members of staff will
contribute suggestions more readily, if they know that the bosses are told where the idea
comes from.
When things go wrong, protect the people for whom you are responsible. Do not deal with
problems by telling your superiors how awful your staff are. Simply state how you will go
about preventing a repetition, without blaming anyone publicly. This way your staff will
probably be loyal to you in return.
Let them do what they are good at doing. We all like to feel pleased about our work. If we
can do something that we do well, we will feel proud. If you believe there are weaknesses,
work on these too, but concentrate on what is being done well.
Praise your staff in public, and reprimand them in private. Nothing damages confidence
more than public embarrassment.
You decide to write a list of the main points so that you can refer to it in your talk.
Task
Write the list.
(30 marks)
8
SERIES 2 EXAMINATION 2004
ENGLISH FOR BUSINESS
LEVEL 2
(Code No: 2041)
WEDNESDAY 21 APRIL
________
Instructions to Candidates
(a) The time allowed for this examination is 2 hours 30 minutes.
(c) Answer all 3 questions. Candidates should note that they are required to answer only one option in
Question 1.
(c) All answers must be clearly and correctly numbered but need not be in numerical order.
(d) Credit will be given for correct spelling, punctuation and grammar.
(e) Adequate and appropriate communication is required rather than a particular number of words.
(f) When you finish, check your work carefully.
(g) The use of standard English dictionaries and cordless non-programmable calculators is permitted.
Candidates whose first language is not English may use a bilingual dictionary.
________
9
QUESTION 1
Write on ONE of the following subjects:
Option (a)
Situation
You are a member of the Management Committee of Longford House Hospital, Conway, North Wales. At a
recent meeting, part of the discussion concerned the notices placed around the building:
David: I think that there are too many notices. No-one is going to read them all, and some of the
information is out of date!
Helen: I agree. In the Reception Area, for example, there are notices that welcome visitors & state that
members of staff are not allowed to accept gifts & advise patients to keep their valuables in our
safe &
You: & yes, and notices giving the allowed visiting times: any time!
Helen: & another notice says that between 8 o clock in the evening and 10 o clock in the morning,
visitors must report to the Reception Desk before &
You: I believe the actual times are between 10 in the evening and 8 in the morning. They were
changed 2 weeks ago.
Helen: Yes, you are right, and yet the notice by the main entrance still gives the old times.
You: I shall take down all the old notices in the Reception Area and write a notice & just one & that
will give all the necessary information.
David: I have had a request from the cook. Can you add to the notice that any diet/menu requests
should be made as soon as a patient is admitted? & It s too late when the food has been
cooked and served!
You: Certainly. Do you think I should make any more small additions to any of the information that
you have so far mentioned?
David: It would be better if patients valuables were left at home & but you would need to be tactful in
how you expressed it.
Helen: I would like to add that donations to charities are always welcome.
Task
Write the notice.
(40 marks)
10
Option (b)
Situation
I liked the article that you wrote for our customers monthly magazine, Amicable Amity, says Mrs Patel, the
Customer Liaison Manager at Amity Enterprises. Several customers have written to the Editor asking if you
will be contributing any more articles. Will you write an article on Amity s complaints procedure? You know
better than I do what should be included & we know complaining is sometimes difficult & don t be worried &
friendly & we want to help & we actually listen &
You agree to write the article and here are some of the notes that you make:
Amity and complaints
Deal with them immediately usually!
Customers must say clearly what is annoying them we cannot solve a problem, if we do not
understand what it is. (I need to say that more tactfully.) Complain write & phone & visit us
(any branch) etc.
What does the customer want us to do?
Stages of complaints 1. complain immediately to person/department etc that is at fault
- that person/department acknowledges complaint in
3 working days
- answers complaint in 10 working days
If customer not happy:
2. ask for complaint to go to a senior manager
- 10 working days
If customer not happy:
3. complaint goes to Regional Director of Amity
- invites customer (within 15 working days) to a meeting
- discuss and agree solution
If customer not happy:
NEVER HAPPENED! ALWAYS AGREEMENT!
We always listen & it helps us. (customer confidence).
NOTE 1 : I may decide to change my ideas and/or add to them.
NOTE 2 : Amicable Amity usually likes articles to be short about 4 or 5 paragraphs.
Task
Write the article.
(40 marks)
11 OVER
Option (c)
Situation
Mrs Margot Parmentier, the Managing Director of Parmentier Studiocrafts, is very angry that a head of
department has sent her an email that has many spelling and grammatical errors. She says, He cannot
possibly have used his computer s spellchecker, and he must have sent the message to me without reading
it first! & What is even worse, is that he starts the email Dear Margie ! I prefer to be called Mrs Parmentier,
or Margot by people who know me well & never Margie! She adds, I shall speak to the person who sent
me the email, but I want you to write a memo to all heads of department stating the 3 main rules of
Parmentier Studiocraft s policy on email etiquette.
She emphasises that the message must not mention her specifically.
Here are your notes:
EMAILS
3 rules use formal name in greeting (until they receive an email in reply which will show
the name the person prefers). Otherwise danger of causing anger.
GRAMMAR/SPELLING accurate as possible (mistakes will still happen!)
third rule (not mentioned by Mrs Parmentier) = do not reveal other people s email
addresses when sending message to several people (eg using mailing list) again
can annoy/anger. Each email should reveal ONLY the address of the person it is
being sent to.
Task
Write the memo.
(40 marks)
12
QUESTION 2
Situation
Mr Pietr Fenyk, the owner of Omega Fashions (telephone 0117 942 2861), hands you the following letter.
He says, I have spoken with Pierre on the telephone, and with his tutors at university. They say that he was
an excellent student. Write a letter inviting him to interview.
17 rue de la Gare 62800 Lens France
Telephone 03.21.14.74.09
16 April 2004
Mr Pietr Fenyk
Omega Fashions
Clevedon Road
Bristol
BR2 6CL
Dear Mr Fenyk
Vacancy for a Trainee Designer
Following our telephone conversation yesterday, I have decided that I would very much like to be
considered for the post of Trainee Designer at Omega Fashions that was advertised in the
magazine Fashion and Fabrics International.
I am 23 years old and have recently completed a 4-year degree course in Textiles at the University
of Lens.
I would welcome the chance to work and train in a fashion house with the high reputation of Omega
Fashions.
Yours sincerely
Pierre Giraud
Pierre Giraud
Mr Fenyk adds, Pierre speaks excellent English and has the necessary qualifications. I have made a few
notes of what to include in your letter. Here are Mr Fenyk s notes:
Interview = 17 April start at 10.30 am 4 candidates.
Informal visit day before - does he want to visit am or pm? Ask him.
Does he want us to find a hotel? We pay expenses travel (including taxis) - meals
- accommodation
Tell him to contact us for any questions/answers also to say if he will come to interview!
Hope to appoint 1 (possibly 2).
Must bring examples of his design/textiles work at University.
Task
Write the letter.
(30 marks)
13
QUESTION 3
Situation
You work in a senior position at Kudos Financial Services, Perth, Western Australia. The City Beach
University has invited you to speak to students about careers for graduates at Kudos Financial Services.
Having looked at the firm s Employees Handbook you decide to write a list of the main points from the
following extract about fixed benefits so that you can refer to it during your talk.
Kudos Finance Services Graduate Employees Fixed benefits
Fixed benefits are those that come as a part of your job and usually they are permanent. You are
entitled to them as part of your Contract of Employment. At Kudos Financial Services, all
employees receive 24 days' holiday. You can also choose to save holidays through our
'extended holiday scheme' which allows you to take a long holiday by not using all your
entitlement in previous years. For example in Year 1, you can decide to use only 14 days of your
entitlement, and in Year 2 have 34 days holiday. (The days must be saved. You cannot borrow
from future years.)
When you are employed at Kudos, you will join our contributory pension scheme (which is
regarded as one of the best in the country) and you can apply for loans at special rates, normally
3% lower than those offered to our clients. Interest-free season ticket loans are also available for
travel to and from work. Our bonus scheme pays a financial bonus to employees once a year,
depending on how well the company has done. As a guide, in April 2003, employees received a
payment of 9.3% of their salary as a bonus.
When you have completed two years' unbroken service, you can apply for an employment break .
This can be from one to five years and can be used for many reasons, such as caring for a sick or
elderly relative, study, further education, childcare etc. You will not be paid during this time, but
your job will be safeguarded for the agreed period.
We are committed to other forms of flexible working too, wherever it meets both your needs and
the needs of the business. You will have a flexible contract, with normal working hours falling
within the period 8 am 8 pm. There are many options, such as flexi-time, part-time working and
job-sharing.
Task
Write the list.
(30 marks)
14
SERIES 3 EXAMINATION 2004
ENGLISH FOR BUSINESS
LEVEL 2
(Code No: 2041)
FRIDAY 11 JUNE
________
Instructions to Candidates
(a) The time allowed for this examination is 2 hours 30 minutes.
(d) Answer all 3 questions. Candidates should note that they are required to answer only one option in
Question 1.
(c) All answers must be clearly and correctly numbered but need not be in numerical order.
(d) Credit will be given for correct spelling, punctuation and grammar.
(e) Adequate and appropriate communication is required rather than a particular number of words.
(f) When you finish, check your work carefully.
(h) The use of standard English dictionaries and cordless non-programmable calculators is permitted.
Candidates whose first language is not English may use a bilingual dictionary.
________
15
QUESTION 1
Write on ONE of the following subjects:
Option (a)
Situation
Mr Gurdev Bhatti, Senior Training Officer at Jodhpur Enterprises, Jodhpur, India asks you what problems
there have been since meetings have been held in the form of videoconferences. You tell him, It s too soon
to say. We have only had a few ... eight or nine, I think ... but certainly, videoconferences save time and
money ... We can see and talk to people who are in other towns and even other countries & but
videoconferences are far easier when people already know each other & Visual aids are useful & Perhaps
we don t use them enough ... you know, charts, graphs and & another thing is&
You obviously have thought about it, says Mr Bhatti. Perhaps you can write a memo to go to all heads of
department & in my name & Tell them all the things you think will make our videoconferences better & Let
me see the memo before you send it.
You return to your office and make the following notes:
Position of cameras NOT directed towards windows = distraction
(people walking by, etc)
Choice of rooms NOT IN NOISY PART OF BUILDING (traffic, machinery, etc)
Room notice outside something like (if not in the meeting) DO NOT COME IN
Position of cameras latecomers = problem if camera faces door
PRACTISE make mistakes before meeting
Technical problems! Have experts ready!
Task
Write the memo.
(40 marks)
16
Option (b)
Situation
You work at the Head Office of Haven Bank, Walton Street, Oxford OX2 7ML. A series of meetings of
representatives of several departments has been held to discuss the introduction of a new type of account,
called Impetus. At the most recent meeting the following discussion takes place:
Publicity Department: We must be clear about what Impetus is. It is a type of current account.
Administration Department: Yes & but I am not happy that customers will have to pay a monthly fee &
Publicity Department: & Ł7.50 a month & that is not a lot & Just think of the advantages & Ł400 of
special benefits each year!
Administration Department: I know & but are they worth having?
Finance Department: There s a free overdraft of Ł250 & just think & Ł250 in debt and no interest
charges & and that s not all & any overdrafts of more than Ł250 are charged
at an annual interest rate of only 7.5% & nobody will get a better offer
anywhere & Are the extras worth having? Of course!
Publicity Department: You didn t mention that if someone opens an Impetus Account & then
changes his or her mind within 90 days& an ordinary current account will be
reopened & and & you are not going to believe this & all the monthly fees
already paid & given back to the customer! Then there is the free life
assurance & Ł4,000.
Finance Department: & a legal helpline & 24 hours a day & any legal problem!
Publicity Department: & purchase protection & cardholder protection & extended warranty cover &
all free & with the Impetus Account & We have advertised on TV& in papers
& We now need a notice that we can display in all our branches telling
customers about Impetus and to get more details from the Enquiry Desk.
Administration Department: I am convinced! You must remind whoever writes the notice that Mr Hamid
Gatrad, the Managing Director, insists that his name is on all notices.
You offer to write the notice to go out to the branches of Haven Bank.
Task
Write the notice. (40 marks)
Option (c)
Situation
You work for an import-export company, Naught Unattainable of Victoria Street, Liverpool, Merseyside L1 5PJ.
This company imports and exports goods for re-sale. The Head of Administration is Miss Rachel Withers.
Naught Unattainable has recently won first prize in the Efficient Business Award, an important competition
organised by the magazine Business UK Works. This success has been reported widely on television and
radio, in magazine features, etc. The Wirral and Merseyside Observer, a local newspaper, has phoned Miss
Withers asking if a member of staff would write an article about what it is like to work at Naught Unattainable.
Miss Withers asks you to write the article. She says, The editor of the paper suggests 4 or 5 paragraphs &
about a normal day working here & busy & clients world-wide & 365 days & 24 hours & we never stop &
docks & shipping companies & road & rail & air & documentation & emails & phone & urgent orders &
regular orders & humour & tension & unusual requests, etc. Write about anything that happens at Naught
Unattainable & you know more about what it is like than even I do & you decide what to include & It will help
our business, if you mention how efficient we are despite all the activity & Please, write interestingly. This
award has brought us a lot of new business. I would hate to lose it because of a boring article in the local
paper!
Task
Write the article. (40 marks)
17
QUESTION 2
Situation
Mr Marcel Lantier, Sales Director at Reverie Publishers Ltd, gives you the following letter and asks you to
write a letter in reply to it.
Monograph Bookshop
Queensbury Bradford West Yorkshire BD13 4SD
Telephone 01274 812862 Fax 01274 812863 Email jgiusa@monograph.co.uk
9 June 2004
Reverie Book Publishers Ltd
17 21 Golden Valley Road
Hay-on-Wye
Herefordshire
HR8 3LR
Dear Sirs
Personal Appearance by Marjorie Jennings
When Reverie Book Publishers approached me last year and asked me to take part in Mrs
Jennings book signing tour, I was delighted. To have such a famous, popular cook and writer
present in my shop seemed almost too good to be true. I accepted immediately.
You promised to supply a display of all her books and you said that Marjorie would arrive at 10
am on 29 May. It was planned that she would stay for 2 hours talking to customers and signing
copies of her books. Most importantly, I was told that I would not have to pay anything.
Your display arrived and looked excellent. The posters that you supplied announced the time and
date of the event. Everything seemed well prepared.
Customers began queuing at 7 am, but Mrs Jennings did not arrive until almost 12 o clock
midday. She came into the shop, asked where the reporters were, and shouted at me when I told
her that they had left after having waited over an hour for her to arrive. Mrs Jennings then went
without signing any books.
This morning, I received an invoice from her agent demanding Ł1,500 for Mrs Jennings
appearance at my shop!
I look forward to your explanation of this totally unacceptable behaviour.
Yours faithfully
Jessica Giusa
Jessica Giusa (Miss)
(Manager)
18
QUESTION 2 CONTINUED
Mr Lantier tells you to be very apologetic in your reply. It is partly our fault. I have checked the letter that
we sent to Mrs Jennings & we told her 11.30 am! Why did we do that? The correct time was
10 am & We told everybody 10 am & except Mrs Jennings! Explain to her agent and ask him about the
invoice. When you write to Miss Giusa & ask her what she wants us to do & perhaps a new signing
session & or some form of compensation & I don t know & but I would be very upset, if I had been treated
in that way.
In a telephone call, Mrs Jennings agent says, I m glad that you have told me about the error & Marjorie
was angry & but & she should not have shouted & apologise will you? I shall send
Miss Giusa some flowers & Don t tell her & It will be a surprise & The invoice should have been sent to
you & sorry!
Task
Write the letter.
(30 marks)
QUESTION 3
Situation
Miss Andrea Irvine, the Personnel Officer at the firm where you work, says, This article has some useful
information in it. So far we have not had any such requests for leave of absence or changes to working
patterns, but will you write a list of the main points of the article so that I can refer to it, if a colleague asks
me about the regulations?
(Use your own words as much as possible.)
Are you aware of the new flexible working rules?
In April 2003 in the United Kingdom, new rules came into force making it easier for some people
to be able to adjust their working lives to suit their own and their families needs. In particular,
some parents have a greater choice in how they work and when they work.
The new regulations mean that parents of children under the age of 6, and of disabled children
under 18, have the right to ask their employers for flexible working practices. To be eligible,
workers must have worked for the employer continuously for at least 26 weeks at the date the
application is made. Additionally, applications must be made no later than 2 weeks before the
child's 6th birthday, or 18th birthday in the case of a disabled child.
Such parents may request to change their working hours, to work from home or to work
part-time. However, employers can refuse the request, if they have a 'clear business reason' for
objecting. In the regulations, there are several grounds on which employers can refuse requests
for flexible working. The most important are that flexible working would create 'additional costs' or
have a damaging effect on a firm's ability to meet customers demands.
The new rules also give fathers the right to 2 weeks' paid paternity leave to help to look after a
baby. The maximum pay for this leave is Ł100 per week. Mothers have the right to take leave
from work for up to a year in total. (The number of weeks that such leave is paid has risen from
18 to 26 and the rate of pay has increased to Ł100 per week maximum.) Parents who adopt
children now have, for the first time, similar rights covering pay and leave.
Task
Write the list. (30 marks)
19
SERIES 4 EXAMINATION 2004
ENGLISH FOR BUSINESS
LEVEL 2
(Code No: 2041)
THURSDAY 25 NOVEMBER
________
Instructions to Candidates
(a) The time allowed for this examination is 2 hours 30 minutes.
(e) Answer all 3 questions. Candidates should note that they are required to answer only one option in
Question 1.
(c) All answers must be clearly and correctly numbered but need not be in numerical order.
(d) Credit will be given for correct spelling, punctuation and grammar.
(e) Adequate and appropriate communication is required rather than a particular number of words.
(f) When you finish, check your work carefully.
(i) The use of standard English dictionaries and cordless non-programmable calculators is permitted.
Candidates whose first language is not English may use a bilingual dictionary.
________
20
QUESTION 1
Write on ONE of the following subjects:
Option (a)
Situation
At a meeting of the directors of Montego International Investments, Kingston, Jamaica, West Indies, part of
the discussion is about how to save money on business travel:
MANAGING DIRECTOR We have set a target of saving 20%& at least & by the end of 2007.
(Mr Carlton Sawyer)
FINANCE DIRECTOR 20% saving on what?
MANAGING DIRECTOR On the amount we spend on business travel.
FINANCE DIRECTOR We already ask staff to have teleconferences & and what
are they called when a camera is used? Yes &
videoconferences. Surely that saves money.
MANAGING DIRECTOR I agree & but we need to save much more. I have
prepared a table of my recommendations.
COMPANY SECRETARY Do these recommendations apply to& ..?
MANAGING DIRECTOR & to everyone & including us!
(Mr Sawyer hands a copy of the following table to each of the directors.)
Means of Recommendations
TRAVEL
AIR BUSINESS CLASS ECONOMY CLASS
Long flights 3 hours+ All other flights
FIRST CLASS STANDARD CLASS
RAIL
Peak-time journeys over 1 hour All other journeys
CAR Will be discussed (and decided) January 2005
TAXI Use only if no other means of travel possible (bus etc)
The other directors agree to Mr Sawyer s suggestions, and he asks you to write a memo to all staff telling
them about the decisions. He adds, Send it out in my name, please. State the information clearly and don t
copy the table.
Task
Write the memo.
(40 marks)
21
Option (b)
Situation
You work at the Fairymount Hotel, Dublin. Mr Padraig Peatain, the owner, asks you to write an article
about the Hotel so that he can publish it in the magazine, Memorable Holidays. He says, Don t forget to put
our address etc in the article & You should explain what we offer to our guests, where we are, and why
people should come here for a holiday & The editor of the magazine prefers articles to be 4 or 5 paragraphs
long.
You make some notes from the hotel brochure and from the guidebook, Dublin For Tourists.
Notes from the brochure:
Fairymount Hotel, Ballsbridge, Dublin 4, Ireland
Email peatain@fairymounthotel.ie Phone + 353 1 667 2266
Hotel built 1880 (bought by Peatain family 1958) Present owner Mr Padraig Peatain
Hotel large gardens (top quality hotel), room service all day, up-to-date facilities, elegant &
in Ballsbridge, & close to Sandymount Strand & close to golf & tennis
Charges affordable from 70 Euros 1 person, 1 night breakfast included
Facilities gymnasium, restaurant etc
Rooms 185 bedrooms excellently furnished etc
(NOTE I may not need all this information or I may want to add other details.)
Notes from Dublin For Tourists:
Dublin & Ireland's capital city (Ballsbridge & many embassies and diplomatic offices &
luxury hotels & restaurants).
Two main beaches in Dublin City. South of the city centre is Sandymount Strand &
Task
Write the article.
(40 marks)
22 OVER
Option (c)
Situation
The Directors of Fashion Matters have decided that a large area of the staff car park will close so that the
offices and the factory can be enlarged. The decision will mean that senior staff only will be allowed to park
on the site.
Miss Andrea Menotti, the Managing Director, says, Can you find out for me what the staff think about the
idea? Please write a report so that I can present it at the next meeting of the Board of Directors& that
is& let me check my diary& at the end of January. Any suggestions you can make will be very welcome.
You ask Heads of Department to talk with their staff and to tell you their findings. Here are some of the notes
that you make from their comments:
Production Department
& workers are very annoyed. They want to know why the senior staff should be
favoured & and what about staff that have physical disabilities? & expansion is a good
idea but & it does seem that the Directors are not being fair to the workers!
Sales Staff
We need to be able to park here & we often have to drive 200 kilometres to visit clients
and then report back here & parking is essential for us & Senior staff? If any of us
should lose a car parking space, it should be them!
Administrative Staff
Why do we have to think about using the public transport? It is not reliable. It s often
late! Why can t Fashion Matters arrange free parking for us at Badoglio Parking? It
normally costs Ł20 a day to park there. It is only 100 metres away & or the directors
could increase our salary so that we can afford to park there &
Task
Write the report.
(40 marks)
23
QUESTION 2
Situation
Mrs Yvonne Regnier is Customer Services Manager at Brandon Ltd, 17 South Road, Durham DH1 9UT
(telephone 0191 3847356). She asks you to read the following letter:
Byland House School
Brancepeth Way Durham DH7 6JT
Telephone 0191 3780111
23 November 2004
Brandon Ltd
17 South Road
Durham
DH1 9UT
Dear Sirs
Career Choice Learning Programme
In co-operation with several local firms, Byland House School organises a Career Choice Learning
Programme . The programme introduces pupils in their final year at the School to what it is like to earn a
living. All the participants are aged 15 to 16.
The pupils are encouraged to visit businesses, offices and factories in groups. Additionally, we invite
business people and others with experience in particular aspects of work: union officials, public workers,
professionals etc to come to the School to talk about what their work is like and what career prospects
there are.
If you are able to help us in either of the ways mentioned, or if you can offer us support in any other way,
please let us know.
If you would like to discuss any aspects of the programme, please phone me at a time convenient to you.
Yours faithfully
James Turner
James Turner
(Head of Upper School)
24 OVER
QUESTION 2 CONTINUED
Mrs Regnier says, Please write a letter to Mr Turner ready for my signature. I have made some notes to
help you.
I have spoken to Mr Turner on the phone this letter to confirm
pupils visit impossible 2005 (2006?) reorganising Brandon Ltd.
new staff building work redecoration etc.
Talk to pupils YES me or any other staff (whatever School wishes).
Possibility of work experience (pupil actually working here, instead of
just visiting) for 1 week (perhaps longer) - 1 pupil 2005
(3 in 2006) if School wishes let me know.
Apologise regarding group visit.
Ask them to phone me to finalise the details.
Y. R.
Task
Write the letter.
(30 marks)
25
QUESTION 3
(Remember that Question 3 expects you to use your own words whenever possible.)
Situation
You have been asked to talk with the trainee managers of your company about the process of finding an
appropriate person to fill a job vacancy. The following extract from a magazine article interests you and you
decide to write a list of the main points:
& and you thought it was easy!
We have a job vacancy. I ll put an advertisement in a newspaper, interview the applicants
and appoint the one that seems best simple! If that is what you do, then you are likely to
appoint the wrong person to your firm. It is much more complex than that, but, once you
know the process, it is straightforward.
The first step is to write a job description. This helps you to consider exactly what you need
the new employee to do, and it is a chance to look at weaknesses and strengths that you
have in your present staff. The description will usually include the job title and what tasks
the employee will be expected to perform. Other possible statements are the salary, hours
of work and holiday entitlement.
Once the job description is complete, you can think of special skills and qualities that will be
helpful, for example able to think quickly or have a good sense of humour . This practice
is sometimes called person specification .
Businesses also must decide whether they want to appoint a person who already works for
the firm, or to look for someone from outside. There are benefits in both. An inside
appointment will mean that you already have a good idea of what that person can and
cannot do. There is less guessing! Additionally, members of staff like to think that there is a
chance of promotion if they do well in a job. However, an outside appointment gives you
more choice of candidates and the possibility of new ideas being brought into your firm.
Select your method of advertising. This will depend on many considerations, including
cost! Remember that you have to work out the cost of the advertisement itself (recently a
major insurance firm spent Ł500,000 to recruit 50 staff - Ł10,000 each), and the cost of
processing (envelopes, letter-headed notepaper, postage, TIME) the applications.
When the applications arrive, you can assess the candidates against the criteria that you
have chosen in job specification and person specification . Then all you need to do is
select those you wish to interview and & well, that is the subject of the next article.
Task
Write the list.
(30 marks)
26
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