SECNAVINST 5000.38B
7 AUG 2014
4. Applicability. This instruction governs all components of
(PPBE) for the
planning, programming, budgeting, and execution
MIP within the U.S. Navy and U.S. Marine Corps. It provides methods
for changing a MIP
project or its budget, and requirements for
external reporting of MIP-related information to the Office of
the Secretary of Defense (OSD) and Under Secretary of Defense
for Intelligence (USD(I)). This instruction applies to all MIP
activities, personnel, supporting contractors, and consultants.
Unless specifically directed by the Secretary of the Navy
(SECNAV) or Under Secretary of the Navy (UNSECNAV), no MIP-
designated activity within the DON shall be exempt from the
requirements of the instruction, regardless of sensitivity,
classification, or degree of access restriction.
a. References (a) and (b) assign responsibility for
oversight of DON MIP to SECNAV. Reference (c) delegates
responsibility for oversight of DON MIP from SECNAV to UNSECNAV.
Reference (d) requires that the DUSN(P) support the UNSECNAV in
the execution of this oversight responsibility. Service MIP
activities and the DON Budget Office are responsible for
supporting the overall DON MIP oversight effort.
b. The oversight of DON MIP by DUSN(P), DON Budget Office,
and other participants is mutually cooperative. DUSN(P) exerts
authority over the MIP to ensure that projects adhere to
applicable strategy and are resourced properly. This authority
is executed on behalf of the UNSECNAV and in coordination with
Service MIP component managers. The DON Budget Office ensures
that MIP projects are properly priced, budgeted, and executed
through departmental PPBE processes. The DON Budget Office
, and processes execution realignments when
proposes, coordinates
necessary. The DON Budget Office coordinates with budget
submitting offices (BSO) and Service intelligence and
programming staffs to ensure that the MIP is properly represented
in departmental data, budgets, and submissions to higher
authorities. This instruction further defines the interaction
between the MIP participants.
5. Policy
a. Carry out all MIP-related activities in strict
and
conformity with the U.S. Constitution, applicable laws
references (a) through (f).
2
SECNAVINST 5000.38B
7 AUG 2014
b. This instruction does not constitute authority for any
DON component or person to initiate, conduct, or support MIP
activities or MIP-related activities without prior approval by an
appropriate official.
6. Responsibilities. See enclosure (1).
7. Records Management. Records created as a result of this
instruction, regardless of media and format, shall be managed
per Secretary of the Navy (SECNAV) Manual 5210.1 of January
2012.
8. Forms and Report. The reporting requirement contained in
this instruction is exempt from reports control by SECNAV Manual
5214.1, and requires no report control symbol. SECNAV 7000/1 DON
Navy MIP Project Realignment Request is available for download
from Naval Forms Online:
https://navalforms.daps.dla.mil/web/public/home.
RAY MABUS
Distribution:
Electronic only, via Department of Navy Issuances Web site:
https://doni.documentservices.dla.mil/default.aspx
3
SECNAVINST 5000.38B
7 AUG 2014
RESPONSIBILITIES
1. DUSN(P) is responsible for overseeing the development of the
DON MIP budget of the Navy and Marine Corps, and for approving
changes to the MIP-designated resources during the year of
execution.
a. DUSN(P) shall oversee the development of the DON MIP
budget by the Navy and Marine Corps through:
(1) Requiring briefings from Service MIP component
managers regarding the proposed MIP budget. These briefings
occur at points during the PPBE cycle, including, but not
limited to:
(a) After initial guidance is given to Service MIP
component managers by the respective Service chief.
(b) After analysis is done by Navy resource sponsors
and USMC Programs and Resources (P&R) personnel and Service MIP
component managers have been briefed by their Service chiefs on
MIP program proposals.
(c) After the Service Program Objectives Memorandum
(POM) Brief to the CNO and Commandant of the Marine Corps (CMC)
and the Program Budget Information System database is submitted
to DON Budget Office.
(2) Providing guidance on proposed MIP programming
changes to each MIP project during service program reports or
briefings as required.
(3) Providing guidance to DON leadership upon submission
of the POM to the DON Budget Office and during the course
of the DON budget review.
(4) Representing DON equities on MIP projects with OSD
and/or USD(I), as well as ensuring that the Service resource
sponsor and Service MIP component manager are aware of DON
MIP.
decisions concerning the
b. DUSN(P) shall exercise approval authority for changes to
MIP resources, including all appropriations during the year of
execution, by:
Enclosure (1)
SECNAVINST 5000.38B
7 AUG 2014
(1) Authorizing any proposed realignment of resources
within the MIP that exceed the reprogramming thresholds
established in reference (e).
(2) Approving MIP below threshold reprogramming that
results in changes exceeding $1 million for a MIP project. Any
reprogramming action less than $1 million will be noted in the
quarterly execution reviews submitted to DUSN(P).
(3) Receiving quarterly MIP budget execution review
briefings to ensure efficient execution of Navy and Marine Corps
MIP resources prior to the USD(I) execution review submission.
(4) Retaining disapproval authority for all requests.
2. The Senior Director for Intelligence (SD(I)) is responsible
for assisting the DUSN(P) in MIP oversight and execution. SD(I)
shall coordinate with appropriate DON staff elements during the
POM, and with the office of the Assistant Secretary of the Navy
(Financial Management and Comptroller) during the DON budget
review and budget execution, to ensure MIP requirements are
addressed following DoD and DON policies and priorities. SD(I)
shall provide a working level representative to attend the USD(I)
The
quarterly MIP execution reviews. SD(I) representative shall
also review MIP quarterly execution data and advise the DON
Budget Office of any DUSN(P) concerns.
3. The Deputy Chief of Naval Operations for Information
Dominance (DCNO N2/N6) and Director of Intelligence, Headquarters
Marine Corps shall serve as the Service MIP component manager for
the Navy and Marine Corps, respectively, and shall:
a. Prepare, review, and submit the MIP CJB and other MIP-
related budget exhibits to the OSD Selective Native and
Programming (SNaP) data collection system as directed in OSD
programming and budget submission guidance.
b. Provide guidance to BSOs on the collection and
submission of the MIP CJB and other related exhibits to the OSD
SNaP database.
c. Provide testimony, attend hearings, and respond to
Congressional Questions for the Record concerning the Navy and
Marine Corps MIP.
2 Enclosure (1)
SECNAVINST 5000.38B
7 AUG 2014
(1) Congressional interactions on the Navy MIP shall be
coordinated with the Navy Office of Legislative Affairs, the
DON Budget Office, DUSN(P), other resource sponsors, and OSD as
appropriate.
(2) Congressional interactions on the Marine Corps MIP
shall be coordinated with the Marine Corps Office of
Legislative Affairs, the DON Budget Office, DUSN(P), other
resource sponsors, and OSD as appropriate.
c. Collect, review, and forward quarterly execution data
and execution year resource changes to DUSN(P) following the
thresholds provided in subparagraph 1.b.(1) and 1.b.(2) of this
enclosure. Data shall be submitted no later than 14 days prior
to the end of the quarter to allow sufficient time for action
prior to the next USD(I) quarterly MIP review.
d. When required, review the status of projects that
require reprogramming action and arrange MIP project briefings
for the DUSN(P). For MIP project resource changes that do not
meet the approval thresholds provided above, changes shall be
consolidated and reported, or briefed as required, during the
next quarterly update to the DUSN(P).
e. Communicate intelligence community concerns about MIP
projects to DUSN (P) so as to enable the completion of
appropriate action with USD(I) during the Component Senior MIP
Manager Meeting.
f. Coordinate and review all MIP BSO execution data. When
briefings are required, compile briefing materials for the DON
Budget Office for review, approval, and pre-briefing prior to
delivery to DUSN(P).
g. Initiate and/or coordinate reprogramming actions.
4. The Deputy Chief of Naval Operations for Integration of
Capabilities and Resources (OPNAV N8) and the Deputy
Commandant, Programs and Resources (USMC P&R) shall coordinate
with the Service MIP component managers to ensure programmatic
decisions, products, and databases align with DON MIP
policies.
3 Enclosure (1)
SECNAVINST 5000.38B
7 AUG 2014
5. The DON Budget Office is assigned responsibility for:
a. Collecting, reviewing, and processing changes to MIP
have been approved by DUSN(P).
projects that For research,
development, and test and evaluation reprogramming, the DON
Budget Office should inform the Deputy Assistant Secretary of
the Navy, Management and Budget prior to final processing.
b. Providing an appropriate representative to attend USD(I)
quarterly MIP execution reviews with the DUSN(P) and Service MIP
component manager representatives.
c. Communicating DON Budget Office concerns about MIP
projects to DUSN(P), so as to enable the completion of
appropriate action with OSD during the course of the PPBE cycle.
d. Reviewing quarterly MIP project execution information
provided by the Service resource sponsors prior to its submission
to OSD.
e. Ensuring that MIP program changes implemented during the
DON budget process are coordinated with DUSN(P) for review and
approval and briefed as necessary.
6. BSOs are assigned responsibility for:
a. Execution of DON MIP including program and/or project
status, project strategies and associated program and budget
funding profiles, and coordination with the acquisition community
to ensure strategies and milestones are appropriate. Respond to
the Service resource sponsor and the DON Budget Office for
execution concerns.
b. Formulation of justification material to support budget
estimates.
c. Requesting clearance and approval from the MIP component
manager for reprogramming actions in excess of established
thresholds.
d. Attaching an impact statement, as required, for any
reprogramming action submitted by the Service MIP component
manager.
4 Enclosure (1)
SECNAVINST 5000.38B
7 AUG 2014
e. Preparing MIP monthly project execution information for
review by Service MIP component managers, and, when appropriate,
providing a representative to attend DUSN(P) and USD(I)
execution reviews.
5 Enclosure (1)
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