EL CENTRO SERVICE PROCESSING CENTER
STANDARD OPERATING PROCEDURES
DETAINEE TRANSFER
I. POLICY
The Service Processing Center, El Centro, will make all necessary notifications when a detainee(s)
is transferred. If the detainee(s) is being transported by Justice Prisoner Alien Transportation
System (JPATS), this facility will adhere to JPATS protocols. In deciding whether to transfer a
detainee, this facility will take into consideration whether the detainee is represented before the
immigration court. In such cases, Field Office Directors will consider the detainee s stage within
the removal process, whether the attorney of record is located within reasonable driving distance
of the detention facility, and where the immigration court proceedings are taking place.
II. APPLICABILITY
This Standard Operating Procedure (SOP) pertains to all detainee transfers taking place at the El
Centro Service Processing Center, at 1115 N. Imperial Ave., El Centro, California, 92243.
III. STANDARDS AND PROCEDURES
A. Notification Procedure
1. Attorney: When legal counsel represents a detainee, and a G-28 has been filed, this facility
shall notify the detainee s representative of record that the detainee is being transferred
from one location to another. This notification shall be recorded in the detainee s A-file, if
available, or work file and the notification shall be notated in the comments screen in
DACS. For security purposes, the attorney shall not be notified of the transfer until the
detainee is en route to the new location. The notification will include the reason for the
transfer and the name, address, and telephone number of the receiving facility. In the
interest of safety and security, the notification will not include specific travel details, (e.g.,
the day of travel, mode of travel, etc.). Where special security concerns exist (e.g., the
detainee has a serious criminal history), the Officer in Charge has discretion to delay the
notification, but only for a period of time that is justified by security concerns.
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Standard Operating Procedures 1
2. Family: It will be the responsibility of the attorney of record or the detainee to notify any
family members, if so desired.
3. Detainee: For security purposes, specific plans and time schedules shall never be
discussed with the detainee involved. The detainee shall not be notified of the transfer
until immediately prior to leaving the facility. At that time, the detainee shall be notified
that he is being moved to a new facility within the United States, and not being deported.
Reasonable efforts should be made to make this communication in a language the detainee
understands. Following transfer notification, the detainee shall normally not be permitted
to make or receive any telephone calls or have contact with any detainee in the general
population until the detainee reaches the destination facility. In certain cases, the detainee
may be housed under Administrative Segregation 24 hours prior to being transferred, in
accordance with the Administrative Segregation Standard Operating Procedure.
At the time of the transfer, staff will provide the detainee, in writing, with the name,
address, and telephone number of the facility he is being transferred to. The Detainee
Transfer Notification Sheet shall be used for this purpose. The detainee will also be
instructed that is his responsibility to notify family members. A copy of the Detainee
Transfer Notification Sheet will be placed in the detainee s detention file.
B. Types of Transfers
The following are examples of situations in which a transfer may occur:
Medical The Division of Immigration Health Services (DIHS) has the authority to
recommend that a detainee in need of specialized or long-term medical care be transferred
to a facility that can meet those needs. The DIHS Medical Director or designee must
approve transfers for medical reasons in advance. Medical transfers will be coordinated
through the local ICE office of jurisdiction using established procedures.
Change of Venue A change in venue by the Executive Office of Immigration Review
from one jurisdiction to another.
Recreation When the required recreation is not available, a detainee will have the option
of transferring to a facility that offers the required recreation. For specific policy and
procedures, see the Recreation Standard.
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Security Security transfers are conducted, for example, when the detainee becomes a
threat to the security of the facility, e.g., the detainee is violent or has caused a major
disturbance or is threatening to cause one, or a situation exists that is threatening to staff or
other detainees and cannot be controlled through the use of segregation housing. In these
cases, detainees may be transferred to a higher-level facility.
Other Needs of ICE Detainees may be transferred to other facilities for various reasons,
such as to eliminate overcrowding or to meet special detainee needs, etc.
C. Request for Bed/Designation
Field offices that routinely transfer cases between each other should set up a means of
communication so that the receiving field offices will provide the sending field offices
with information regarding available bed space on a daily basis. In addition, these field
offices should provide the names and contact numbers for the staff responsible for
handling the transfer of cases. Field offices are encouraged to communicate directly with
each other to ascertain bed space availability. HQ Detention and Removal Operations
(DRO) are available to assist a field office that has attempted to independently locate beds
with no success.
Field offices seeking bed space in other field offices should phone or email a request (with
a follow up phone call) with sufficient details of the case to the designated field office
contact. Once an office has preliminarily agreed to accept a case from another office, the
following procedures should be followed:
1. Prepare And Fax Form I-216 To The Receiving Field Office
Form I-216 should be prepared, ensuring all boxes are completed. Please note the
following with regard to completion of the I-216:
a. If there is a question of whether or not a detainee is a juvenile, a copy of the age
verification documentation shall be attached.
b. Please clearly annotate criminal or aggravated felon status, any medical/mental
problems or security risks. If there are medical/mental problems or medication,
either the JPATS Form USM-553 or an I-794 (In-Processing Health Screening
Form) should accompany the I-216 as an attachment. Security concerns must be
outlined in detail on a separate page and be attached to the I-216.
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Standard Operating Procedures 3
No other forms (other than those mentioned) will be accepted for recording the
persons/property transferred.
If an IGSA within the receiving field office requires that their medical unit review medical
histories of transfer cases prior to acceptance, then a method of providing that
documentation to the IGSA must be arranged between the receiving field office and
sending field office.
2. Receiving Office Confirms Acceptance of the Case
The receiving field office will review the I-216 to ensure the case(s) being accepted
is consistent with what was previously discussed/emailed. If there are any issues
that were not previously relayed to the receiving field office by the sending field
office, the receiving field office will notify the sending field office that it may
decline the transfer(s) unless the issues(s) are resolved.
Once the receiving field office has finally accepted the transfer, a mutually
agreeable estimated time of arrival will be provided to the receiving field office
either via telephone or email.
The sending field offices WILL NOT SUBSTITUTE any detainees on the I-216
unless prior approval from the receiving field office has been obtained.
D. Preparation and Transfer of Records
The following records will be completed prior to any field office transferring a detainee to
another field office, and the records will accompany the detainee to the receiving facility.
The Detainee Transfer Checklist shall be filled out in order to ensure that all procedures
are completed, and shall be placed in the detainee s A-file or work folder. If any
procedure cannot be complete prior to the transfer of the detainee, that transfer will not
take place unless the authorized official at the receiving field office has expressly agreed to
waive that portion of the procedure. This waiver should be noted on the checklist.
1. Alien File
Prior to transfer, the A-file will be obtained and put in good order. File
consolidations will be completed prior to transfer. The sending field office will
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Standard Operating Procedures 4
complete any necessary file jacket repairs. All documents and forms will be
attached on the proper side of the A-file. IF the sending field office has been
unable to obtain the A-file, that detainee should not be transferred to another field
office until such time as the file is located. Exception: If the receiving field office,
before the transfer takes place, accepts a proper work folder.
The work folder should include, at minimum, certified copies of convictions,
printouts of the Central Index System (CIS), Deportable Alien Control System
(DACS), the FBI s National Crime Information Center (NCIC) database, copies of
the EOIR s record of proceedings, as well as new photographs and fingerprints.
Copies of the following information should also be included if applicable: Non-
Immigrant Information System (NIIS), Computer Linked Application Information
Management System (CLAIMS), National Automated Immigration Lookout
System (NAILS), Reengineered Naturalization Application Casework System
(RNACS), and Refugee Asylum Processing System (RAPS).
Any other obtainable documents requested by the receiving field office.
The A-file/work folder will include copies of the following properly executed
documents that will be fastened to the top right side of the file:
a. I-216 (appropriate copies of I-77 and G-589 attached)
b. USM-553 or local transfer summary form
c. Original or photocopy of I-203/203A
d. Detainee Transfer Check list
e. Age verification documents (if applicable)
f. A 3.5 computer disc with all previous Post Order Custody Reviews
(POCRs) and travel document requests will be placed in a property
envelope that is fastened to the file.
g. Classification Sheet
The A-file or work folder will accompany the transfer. Under certain
circumstances the receiving field office may request that the A-file or work folder
be shipped overnight express to a particular location. If requested, the sending field
office will overnight it no later than the business day following the transfer. Any
significant delays in the arrival time of the detainees or their files should be
communicated to the receiving field office as soon as possible.
2. Charging Documents/Record of Proceeding
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Before the transfer all charging documents will be issued and signed by the
authorized individual having signatory authority for the sending field office. The
charging documents will be served (if applicable) on the detainee prior to transfer.
This includes, but is not limited to, the Notice to Appear (I-862), Warrant of Arrest
(I-200), Warrant of Removal (I-205), Notification of Custody Decision ((I-286),
and Notice of Rights ((I-826). Copies of these documents will be provided to the
detainee who should be encouraged to keep them on his person, unless this would
otherwise present a security concern. Originals and/or copies will be included,
indicating proper service, in the A-file or work folder.
Sending Offices must ensure that an I-286 has been served on aliens prior to
transfer, with notation in file of document services.
3. Certified Copies of Convictions
For all aliens under removal proceedings based on their criminal convictions stated
on the I-862, the certified copy of conviction will be included in the A-file prior to
transfer. A detainee will not be transferred if the certified copies of conviction
relating to the charging document are not included in the A-file.
Exception: If the receiving field office is notified, prior to acceptance, that the
certified copies of conviction have not yet been obtained, and they elect to accept
the case. In these instances, the sending field office will provide a point of contact,
including the name and phone number of the individual at their field office
responsible for obtaining the conviction record.
The sending field office will further provide a point of contact, including name and
phone number, of an individual at that appropriate court or clerk s office for which
the record is located. Both of these points of contact will be noted on the Check
List and attached to the A-file prior to transfer.
4. Fingerprint Cards
The sending field office will take the appropriate (three plus R-84) sets of
fingerprints. The cards will be signed by both the alien and the official taking the
prints.
The cards will be completely filled out except for the address block requesting a
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Standard Operating Procedures 6
disposition from the FBI.
The completed cards will be left in the A-file for the receiving field office to fill in
the response address block and submit to the FBI and Biometrics Support Center
(when appropriate), unless the case is a room and board. For room and board
detainees, the sending field office can submit the prints to the FBI and Biometrics
Support Center. One set of fingerprint cards should remain in the A-file at all
times.
5. Photographs
The sending field office will take four (4) new standard booking-size photographs
(1 sheet of 4 photos) and include those photos not used for this transfer in the file.
6. Medical Procedures and Information Required for Transfer
1. Notification of Transfers, Releases, and Removals
The facility health care provider will be given advance notice prior to the
release, transfer, or removal of a detainee, so that medical staff may
determine and provide for any medical needs associated with the transfer or
release of a detainee.
2. Transfer of Health Records
When a detainee is transferred within the Detainee Immigration Health
Service (DIHS) system, a Transfer Summary and the detainee s official
health records will accompany the detainee. The official health records will
be placed in a sealed envelope or other container labeled with the detainee s
name and A-number and marked MEDICAL CONFIDENTIAL . Officers
are not permitted to read the official health record.
When a detainee is transferred to an IGSA detention facility, only the
transfer summary will accompany the detainee.
3. Transfer Summary
A transfer summary sheet, prepared by the sending facility s medical staff,
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must accompany the transferee. Either the USM 553 Form or a facility-
specific form may be used, provided it shows:
a. TB clearance, including PPD and Chest x-ray results, including test
dates;
b. Current mental and physical health status, including all significant
health issues;
c. Current medications, with specific instructions for medications that
must be administered en route; and
d. The name and contact information of the transferring medical
official.
The transfer summary sheet is essential for detainee safety while in transit,
and must be in the escorting officer s possession during that time. The
detainee cannot be moved without the required information from the
releasing institution. The transferring officer will review the information
for completeness and to ensure he has the supplies required to provide care
as indicated during the transfer process.
ICE officers must understand that medical information is on a need-to-know
basis. Any officer who reviews the transfer summary shall protect the
privacy of the detainee s medical information to the greatest extent possible.
Such information shall not be shared with other detainees, and shall not be
shared with other officers unless appropriate to fulfill program
responsibilities. See the Medical Care standard section titled
Confidentiality and Release of Medical Records . The transferring officer
is responsible for delivering the transfer summary materials to medical
personnel at the receiving facility.
4. Medical/Psychiatric Alert
When the medical staff determines that a detainee s medical or psychiatric
condition requires either clearance by the medical staff prior to release or
transfer, or requires medical escort during deportation or transfer, the OIC
will be so notified in writing.
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5. Medications
Prior to transfer, medical personnel will provide the transporting officers
with instructions and, if applicable, medication(s) for the detainee s care in
transit. Medications will be placed in a property envelope with the
detainee s name and A-number on it. Medications will accompany the
transfer and be turned over to an officer at the receiving field officer.
7. Other Transfer Paperwork
A properly executed I-203/I-203A, G-391, and I-216 will accompany the transfer.
The I-203 will include the detainee s detention category on it. It will further
indicate if the detainee has a criminal conviction, a history of violence, is an escape
risk, or has special medical problems that may require attention during the transfer.
The I-203 will be annotated if the detainee is on prescription medication.
The I-203 should also indicate the time of arrival as estimated by the sending field
office. The receiving field office may request that copies of the I-203/I-203A be
faxed directly from the sending field office to the IGA/IGSA that will be detaining
the alien.
8. G-391, Official Detail
No detainee shall be removed from a facility, including field office detention areas,
unless a Form G-391 is furnished, authorizing the movement. The G-391 must be
properly signed and shall clearly indicate the name of the detainee(s), the place or
places to be escorted, the purpose of the trip, and other information necessary to
efficiently carry out the detail. IGSA facilities may use a local form as long as the
form provides the required information.
It is the responsibility of the Supervisory Immigration Enforcement Agent (SIEA)
or Detention Operations Supervisor (DOS) to check records and ascertain if the
alien has a criminal history, is dangerous, has an escape record, or medical
condition. Any information of an adverse nature shall be clearly indicated on the
G-391 and the escorting officers shall be warned to institute the necessary
precautions. Before beginning the detail, the escorting and transportation officers
shall read their instructions and clearly understand the purpose the detainee is being
removed from the facility. The officers will also discuss emergency and alternate
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Standard Operating Procedures 9
plans with the SIEA and/or DOS beforehand.
All completed G-391 s shall be filed in order (monthly) and the forms for the
previous month shall be readily available for review. All G-391 s shall be retained
for a minimum of 3 years.
E. Property
1. Checkout of Funds and Small Valuables
The following items shall always accompany a detainee to the receiving SPC, CDF, or
IGSA facility: cash, small valuables such as jewelry, address books, phone lists,
correspondence, dentures, prescription glasses, small religious items, pictures, etc.
A detainee s legal material relating to Immigration proceedings shall always
accompany them to the receiving SPC, CDF, or IGSA facility. This includes items
such as Notice to Appear, hearing evidence and hearing transcripts.
The detainee should ordinarily have these items in his possession during transport. Items
that might present a security risk or are particularly bulky shall be separated from the
detainee during transport.
Before a detainee is transferred, the sending facility shall return all funds and small
valuables to the detainee. All G-589s or local IGSA funds and valuable receipts shall be
closed in accordance with the Funds and Personal Property standard (section III.G.).
The receiving facility shall create a new G-589 or local funds and valuable receipts during
in processing according to procedures established in the Funds and Personal Property
standard (section III.D.).
2. Large Valuables, Excess Luggage, and Other Bulky Items
All items stored at the sending facility will accompany the transferee to the receiving SPC,
CDF, or, in most cases, the receiving IGSA facility. If the IGSA facility will not accept
detainee s excess, oversized, or bulky belongings (including, but not limited to, suitcases,
cartons, televisions, etc.), the sending facility will retain it, arrange to store it elsewhere, or
may follow the procedures for disposing of excess property specified in the Funds and
Personal Property standard (Section III.A.). This retention should not apply to materials
pertaining to the alien s immigration proceedings. Under these procedures, the facility
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Standard Operating Procedures 10
may send excess property to an address of the detainee s choosing. However, the detainee
shall not be asked for this address information until after the detainee has been notified of
the impending transfer. The sending facility will make shipping arrangements and, if the
detainee cannot afford postage, pay for shipping.
If the detainee refuses to cooperate by providing an appropriate mailing address, or is
financially able but unwilling to pay for shipping, the OIC may dispose of the property
after providing the detainee with written notice in accordance with the Contraband
standard. If, however, the detainee s failure to specify a shipping address if because an
appropriate mailing address does not exist, the facility will store the property for the
detainee.
In cases where the sending facility continues to store the transferee s property, the
transferee will keep in his possession the property receipts for these items. The sending
facility will notify the receiving facility, in writing, that it is holding property for the
detainee, and that it requires notice before the detainee s release or transfer. This
communication will ensure the detainee s receipt of the stored property at the appropriate
time.
Detainee access to large items of personal property shall be prohibited during
transportation.
3. Checkout of Luggage, Large Valuables, and Other Bulky Items
If the property accompanies the detainee, the sending facility shall close out the existing
G-589, or local funds and valuable receipts, in accordance with the Funds and Personal
Property standard (section III.G.). The receiving facility shall create a new I-77 or local
funds and valuable receipt during in processing according to procedures established in the
Funds and Personal Property standard (section III.D.).
F. Room and Board Cases
A complete work folder shall accompany or be sent in advance of all Room and Board
Cases. The work folder should include new photographs (four) and fingerprints (three plus
R-84) of the detainee. It should also include a copy of the entire record of proceeding, as
well as all pertinent case documentation. The items mentioned above, under Section D.1.
Alien File will be attached to the right side of the work folder.
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Standard Operating Procedures 11
Interviews conducted by the receiving field office under the Post Order Custody Review
process will be saved on the computer disc and attached to the file. If the R&B is accepted
for short term, staging only, the receiving and sending field offices may agree to reduce or
modify documentation requirements.
G. Phone Calls
Indigent detainees being transferred will be authorized a single domestic phone call at the
Government s expense upon arrival at their final destination. Generally, the PCS
Emergency Card will be utilized to make these calls. Local field offices will make
necessary arrangements for these calls with facilities that have not been provided a PCS
Emergency Card. Non-indigent detainees shall have access to make calls at their own
expense pursuant to the Telephone Access standard.
H. Miscellaneous
1. DACS
The sending field office shall ensure that all screens in DACS are completely updated and
accurate. The appropriate database transfers will be made immediately
(DACS/DETS/CIS) by the sending field office and accepted by the receiving field office
once the detainee reaches his destination.
2. Food During Transfer
During transfers, food shall be provided to detainees in accordance with the Meals
section of the Land Transportation standard. This standard requires, among other things,
that the transporting officers will provide meals and snacks during any long-distance
transfer that exceeds six hours. In addition, if the transfer takes place over normally
scheduled meal times, detainees shall not forgo meals during transfer. It is the
responsibility of the transporting officer to ensure that a sufficient number of sack or box
lunches are available for consumption during the planned transfer.
In field offices and/or IGSA facilities, the sending facility or field office is responsible for
the delivery of proper meals prior to the departure. In SPCs the Food Service
Administrator is responsible for the preparation of sack or box lunches in accordance to the
Food Service standard.
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V. AMERICAN CORRECTIONAL ASSOCIATION STANDARDS REFERENCED
American Correctional Association 3rd Edition, Standards for Adult Detention Facilities:
3-ALDF-1E-02, 3A-16, 4E-30, 4E-31, 4E-38, 4E-48.
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APPROVED BY:______________________________ DATE: ____ / ____ / ____
Caryl G. Thompson
Officer in Charge
El Centro, Service Processing Center
Detainee Transfer October 25, 2004
Standard Operating Procedures 14
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